IND-13 · Cleaning services
Everysitecovered.Every job proven.
Rosters that hold across dozens of sites, photo proof the client can see without ringing you, and invoices built from work that actually happened.
Photo
Proof of service
Disputes answered with timestamped images instead of a cleaner’s memory.
Live
Site coverage
Who is on site, who has not checked in, and what needs covering right now.
Auto
Invoicing
Bills built from completed jobs, so the fortnight is done when the fortnight ends.
The shift
Same business. Different day.
Before
A group chat, a spreadsheet and a lot of 5am phone calls when someone does not turn up.
After
Shifts offered to qualified, nearby, available staff automatically, with coverage visible before the client notices.
Before
A client says it was not done. You have a cleaner’s word and nothing else, so you re-clean for free.
After
Timestamped, geolocated photos against every task. Disputes end in a minute, and mostly stop happening.
Before
Hours reconstructed from texts and timesheets at the end of the fortnight, with real revenue lost in the gaps.
After
Invoices assembled from completed jobs. What was done is what gets billed, every time.
Before
Quarterly work remembered when a client asks, which means quoting late or missing it entirely.
After
Every contract carries its schedule. Periodicals flag early and get quoted while there is still time.
What we build
Built for the run, the site and the invoice.
Multi-site rostering
Recurring runs, one-offs and coverage gaps across every site in one view.
Check-in & proof
Geolocated check-ins, task lists and photo evidence tied to each job.
Cleaner app
Today’s runs, site notes, alarm codes and tasks on the phone, offline when needed.
Automatic invoicing
Bills generated from completed work and pushed to Xero without retyping hours.
Client view
A read-only window showing completed jobs and photos. Fewer calls, more contract renewals.
Contract scheduling
Periodicals, window cleans and carpet work scheduled and flagged for quoting in advance.
Honest verdicts
The cleaning stack, honestly assessed.
We build custom software, and we will still tell you when you do not need it. Keep what works, replace what fights you.
Xero
✓ KeepAccounting and payroll stay. We push hours and invoices in.
Deputy
~ DependsStrong rostering and award interpretation. It just does not know about sites, tasks, photo proof or contracts, so most cleaning businesses end up running it beside three other things.
ServiceM8
~ DependsBuilt around job-by-job trade work. Fine for one-off cleans, awkward for recurring contracts across many sites with fixed runs.
WhatsApp groups for rostering
→ ReplaceNo record, no coverage view, and every 5am no-show becomes a phone marathon. It is the single biggest hour-drain in most cleaning businesses.
Paper timesheets
→ ReplaceLate, approximate and impossible to reconcile against what a client was actually billed.
“I worked with Will the developer to build Mac With A Van CRM system, and the results have been excellent. He delivered a clean, functional, and scalable platform that supports my daily courier operations... Don’t think twice just go ahead with Veleria.”
Mac Hamidan
Mac With A Van · Google review
5.0 · Verified
Questions
Asked by every
cleaning business owner.
If yours is not here, it is a thirty-minute call away from answered. Free, no obligation, no pitch.
Ask it directly →01What does custom cleaning software cost?+
Quoted fixed after a free call. Rostering, check-ins and proof of service usually form the core because they pay back immediately in covered shifts and won disputes. Ranges are on our blog.
02Does it work for both commercial and domestic?+
Yes, and most businesses run both. Commercial needs recurring runs, site notes and contract schedules; domestic needs bookings, quotes and one-off jobs. The system holds both without pretending they are the same thing.
03How does proof of service work?+
Cleaners check in on site, work through a task list and capture photos where it matters. Everything is timestamped and geolocated, and the client can see it. Most disputes stop being disputes.
04Can it handle award rates and payroll?+
We generate accurate hours from real check-ins and push them to your payroll or to Xero. We do not replace award interpretation software, we feed it clean data instead of approximate timesheets.
05Will cleaners actually use the app?+
They use it when it is faster than the alternative: today’s runs on one screen, alarm codes and site notes where they need them, and check-in in two taps. If it adds work, it fails, so it is built not to.
06How long does it take?+
A rostering and proof-of-service core typically ships in 6 to 10 weeks. Sites, contracts and staff migrate across before go-live.
Relevant services
How much does one uncovered 5am shift actually cost you?
Tell us how your business actually runs. We will scope it properly, quote it fixed, and tell you honestly if custom is not the right answer.
Free scoping call · Fixed quote within days · No obligation